Events Assistant Apprentice (level 3) - IES
Paid opportunity
Institution of Environmental Sciences
The Institution of Environmental Sciences (IES) is a charitable organisation and a global professional membership body for environmental scientists. We work to unite people and specialists from diverse disciplines around the shared goal of accelerating the transition to a sustainable society.
We support a diverse and interdisciplinary network of environmental scientists all over the world – and at every stage of their education and careers – to connect, develop, progress and inspire.
Our strong ties with academia, government and the professions mean we’re in a unique position to influence evidence-based, transformative change.
Through our network, the IES helps professionals connect and work together to solve the world’s most pressing environmental challenges.
Main Purpose of the Post
We are seeking an Events Assistant Apprentice (level 3) who is looking to gain experience of developing, promoting, and running events. You will be responsible for supporting our busy events programme to ensure that all events run seamlessly. You will work closely with the Events & Training Lead as well as having the opportunity to work with our members and the wider IES team to support our highly regarded events calendar, including our conferences, webinars and training events.
Relishing a varied workday and the chance to engage with a wide range of environmental topics and people, you will need to be organised, proactive, and happy to work both autonomously and collaboratively.
Job Description
- Support the Events & Training Lead with the daily tasks necessary to plan and prepare in-person and virtual events in order to see them through from conception to completion.
- Source appropriate venues using the brief provided and collate a comparison spreadsheet based on key details.
- Schedule meetings, draft meeting minutes, and track actions from meetings on event organisation.
- Support event administration including updating the events calendar, building event web pages, responding to event attendee enquiries, and maintaining planning spreadsheets.
- Update event budgets as expenses are agreed and income confirmed.
- Assist in the development of a marketing plan for each event.
Eligibility Requirements
Essential Qualifications:
GCSE in English (grade A-C/9-4), or equivalent
GCSE in Maths (grade A-C/9-4), or equivalent
Essential Skills, Knowledge and Behaviours:
- Strong written and verbal communication skills e.g. experience of writing meeting minutes, writing copy for a website/social media, chairing meetings
- Organisation skills
- Administrative skills
- IT skills e.g. use of core Microsoft Office packages (Word, Excel, PowerPoint), video conferencing (Zoom, Teams, Google Meet), document management (SharePoint)
- Use initiative when faced with problems/challenges
- Strong attention to detail
The Role
This position is full-time (37.5 hours/week) for a duration of 16 months. The job is to be carried out remotely with occasional travel and overnight stays required when delivering events. Costs associated with travel and accommodation for delivering events will be covered by the IES.
Most of your apprenticeship training will be delivered in the workplace (approx. 80%) with 20% off-the-job training provided by Ginger Nut Training.
The salary for the role will be as follows:
- If over 18, £12.60 per hour
- If under 18, £10 per hour
The IES are signatories to the Apprentice Decent Wage Pledge.
How to Apply
The deadline for submitting applications is 12pm GMT 19 January 2026.
To apply, please send the following documents to Siân Kear at events@the-ies.org:
- CV (max 2-pages A4).
- Cover letter evidencing how you meet the skills, knowledge, and behaviours listed above (max 1-page A4).
- Completed Equal Opportunities Monitoring form. We collect this data to monitor the effectiveness of our advertising and recruitment strategies, ensuring they are open to all sections of the community. It is anonymous and only used for this purpose. If you need our Equal Opportunities Monitoring form in a different format that is more accessible to you, or you need any other adjustments in the application process, please let us know.
As a Disability Confident Committed employer, we offer a guaranteed interview to disabled applicants who meet the minimum criteria for roles. If you would like your application to be considered under this scheme, please indicate this when applying. You are not required to share any details about your disability, though you are welcome to. We would encourage you to highlight anything that may help us to make the application process more accessible for you.
For an informal conversation about the role, or to request this job advert in another format such as plain text, please contact the Hiring Manager, Siân Kear, on events@the-ies.org. Alternatively, you can call the IES office on +44 (0)20 3862 7484.
We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, for example, your application being submitted in a different format or having interview questions provided in writing before/during the interview. We also offer reasonable adjustments on the job, for example, provision of assistive technologies e.g. screen readers, adaptive keyboards or specialist equipment e.g. ergonomic chairs.
Selection Process
We will get back to applicants on or after the application deadline of 12pm GMT 19 January 2026 to confirm receipt of your application, with the aim to get back to all applicants by Friday 23 January 2026 on the outcome of your application.
Interviews will take place remotely via Zoom on the week commencing 26 January 2026, with a view to the successful candidate starting as soon as possible.
Applicants must have the right to work in the UK to be considered for this role.
Why work for us?
At the IES, we know that the secret of a successful professional body is the quality of the people behind the membership services. Our small, inclusive team work collaboratively with one another, as well as our fantastic trustees, members and partner organisations, to fulfil our mission of advocating for science and the environment.
Benefits of working for us include:
- Flexible working arrangements - employees are able to structure their working day around our core hours of 10am to 4pm. Core hours refer to the time that employees are expected to be online (excluding time for a lunchbreak). Providing contracted hours are completed each day, we can accommodate flexibility. For example, in a full-time role, starting at 10am and finishing at 6pm or starting at 8am and finishing at 4pm. Please do get in touch to discuss further if you have any questions regarding flexible working arrangements.
- 25 days annual leave plus bank holidays
- Employer pension contribution, if eligible
- Free IES membership
- Career development support with individualised professional development plans
- Inclusive and intellectually stimulating workplace
The Institution of Environmental Sciences is an equal opportunity employer and a Disability Confident Employer. We are committed to fostering an inclusive culture for our staff and volunteers which reflects the diversity that exists within society, enabling us to deliver outputs that reflect the diverse needs of our members.
In recruiting for this role, we welcome the unique contributions that you can bring in terms of your ethnicity, age, sex, gender identity, disability, neurodiversity, sexual orientation, educational background, national origin, religion and beliefs.
