About the IES 
The IES is a charitable organisation which promotes and raises public awareness of environmental science by supporting professional scientists and academics working in this crucial arena. You can learn more about us by exploring our website. 
 
Main purpose of the post 
We are seeking a multi-talented Office Administrator to ensure the promotion and maintenance of excellent membership care, who fits with the friendly and collaborative culture of the office. We are a small team (nine) with a flat hierarchy and a fast pace of work. Our office is located in the heart of London.  

Job role 

• Deal with incoming emails, post and telephone enquiries
• Act as the first point of contact for potential and existing members, suppliers and external contacts  
• Coordinate, implement and improve office procedures  
• Provide administrative support for meetings and events including minute writing and managing our room hire facility  
• Handle documents, digitising and archiving of membership and office records, and the management of members’ documents   
• Maintain and update contact records and electronic and postal mailings  
• Promote and maintain excellent levels of membership care  
• Raise and process invoices and purchase orders, deal with payments and reconcile credit card payments 
• Book travel and accommodation for staff and trustees  
• Maintain stock levels of office supplies  
• Manage job advert bookings and upload to the website  
• Ensure that personal data is managed in accordance with GDPR  
• Ad hoc office duties  

Due to the current circumstances around COVID-19 this position will consist of a hybrid office/home working option. The position holder will need good home internet connection during work hours. A laptop and any required equipment for home working is provided
 
Person specification 

About the role 
The position is for 16 hours per week, over two days (Monday to Friday). This is a shared post so the working days will vary from week-to-week so some flexibility is required. The initial contract will be for six months (subject to a two-month probation period) with the possibility of extending. Interviews will take place remotely via Zoom on 10th January 2022 with a view to the successful candidate starting as soon as possible. 
 
How to apply 
Please email a CV, cover letter (stating “why us and why you”) and equal opportunities monitoring form (doc.) (ensuring the latter does not have your name in the title or anywhere within) to Lisa Abbott on info@the-ies.org by 5pm on the 6th January 2022. Applications without a personalised cover letter will not be considered.  
 
Accessibility 
The IES aim to ensure meetings, events and communications are accessible to all. If you anticipate needing any type of assistance to apply for this role, please email Lisa Abbott or call +44 (0)20 3862 7484